How To Hire And Pay Employees In Spain

Emerald Technology's guide to hiring employees in Spain

CURRENCY

Euro is the official currency of Spain. Its currency symbol is €, EUR

CAPITAL CITY

Madrid, is the capital and most populous city of Spain. 

LANGUAGE

Spanish is the official language of Spain (or rather castellano) and is understood everywhere in the country.

POPULATION The current population of Spain is 47.33 Million 2021 based on World bank numbers.
PAYROLL FREQUENCY

Employers in Spain must pay their employees monthly. Spanish employees are entitled to a 14th-month salary also.

PUBLIC HOLIDAYS Spain haspublic holidays.

GROW YOUR TEAM IN SPAIN

NO ENTITY, NO PROBLEM

To start growing your team in Spain, you must establish a local entity- including an account with a local bank, a local office and an address registered as a subsidiary. This allows you to manage payroll, tax, benefits and compliance for your employees, but can take several months. 

Emerald can hire and payroll your workers, quickly and compliantly with their ready to go entity. Make growing your team simple with Emerald as a global partner.

PROS AND CONS OF HIRING IN SPAIN

With the fourth largest economy in the Eurozone, Spain is a strong contender to companies looking out for international expansion in Europe. Cities like Barcelona are home to many Spanish-founded technology unicorns like Glovo, eDreams and Wallbox.  

With great connections to European and Latin American countries (due to history and same language), Spain represents a great option to companies looking out to invest internationally. Currently,  the Spanish tech industry is one of the largest employment sectors. 

To do business in Spain you must secure a certificate for your proposed company name, open a local bank account, obtain a NIF (tax identifier) and complete various declarations. This process can be long and represent a significative monetary investment so, partnering with Global Payroll provider might be a good alternative. 

Employer must contribute with 29.90% to Spanish social security. 

WHY SPAIN IS GOOD FOR REMOTE WORKERS

Spain recently passed new laws and regulations regarding remote working. To be considered a remote worker, an employee must work at least 30% of the time remotely for at least 3 months. Remote workers have the exact same rights as workers who work in-person and in 2021 roughly 25% of the Spanish workforce used a home office at some point. 

Spain also has a Digital nomad visa scheme which when approved lets any non-EU citizen live in the country for up to 5 years and benefit from reduced income tax of 15% versus the regular 24%. Madrid, Barcelona and Valencia are among the most preferred locations. 

START GROWING YOUR REMOTE WORKFORCE NOW

WORKING TIME AND OVERTIME IN SPAIN

The standard working week in Spain is 40 hours per week. However, this may vary depending on occupations. Employers must ensure there is a 12 hour rest period between working days. A typical Spanish working day tends to be from 8.30am or 9am to around 1.30 pm and then from 4.30pm or 5pm to around 8pm.

The famous siesta, whilst declining in the larger cities, is still a major part of the working day in Spain. Siesta is a mid-afternoon break, usually around three hours, which gives employees a break from work during the intense midday heat. Most people tend to go home for lunch, spend time with their family or relax during this time. Employees that work more than 6 hours uninterrupted are entitled to a minimum 15 minute break. Employees cannot work more than eighty hours of overtime (horas extraordinarias) in a single year unless there is a collective agreement in place.

ANNUAL LEAVE AND PUBLIC HOLIDAYS

Full-time employees are entitled to a statutory minimum of 30 calendar days’ annual leave per annum (pro rata for part-time employees). One period of annual leave taken must be 2 weeks. Payment in lieu is not allowed for holidays unless employment is terminated. It is up to employers whether public holidays form part of that entitlement. There is 9 nationwide public holidays. However, there are other public holidays on a regional level.

January 1st: New Year's Day 
April 15th: Good Friday
May 1st: Labour Day
August 15th: Assumption of Mary 
October 12th: National Day of Spain 
November 1st: All Saints' Day 
December 6th: Constitution Day 
December 8th: Feast of the Immaculate Conception
December 25th: Christmas Day 

PROBATION PERIOD IN SPAIN

Generally, a probation period in Spain is between 2 to 6 months. A probation period cannot exceed 6 months.

RESIGNATION AND DISMISSAL IN SPAIN

An employee may unilaterally terminate their employment by providing written notice to their employer. Typically, this is 15 working days but will be stated in the contract of employment. During a probation period either party may terminate employment without prior notice with no need to provide a reason for termination.

Termination from the employers side once a probation period has ended cannot take place without a statutory reason such as collective dismissal (economic, technical, production, organisational), retirement, disciplinary dismissal (e.g gross misconduct), incapacity, circumstances that prevent the provision of work, objective dismissal. Please be aware this list is not exhaustive.

For all types of dismissal, the employer must deliver a letter of termination to the employee. This letter must include the date of termination and the reasons for the dismissal. An employee has up to 20 days after receiving the letter of termination to initiate a court case for unfair dismissal.

In the case of objective dismissal (despido objetivo), employees are entitled to 20 days of salary for each year of service. With a maximum of 12 instalments.

Unfair dismissal (despido improcedente), employees are entitled to 33 days of salary for each year of service. With a maximum of 24 instalments. There will not be any statutory compensation if the employee ends their employment or if there is a mutual agreement between the employee and the company. However, both parties may voluntarily agree on a specific compensation in order to terminate employment.

READY TO HIRE YOUR EMPLOYEES IN SPAIN?

CONTRACT OF EMPLOYMENT IN SPAIN

Spanish employment contracts can be verbal or in writing. However, Spanish labour law does require certain contracts to be in writing such as part time contracts, temporary and contracts that involve special labour relations e.g commercial representations, lawyers, higher management. It is best practice to produce a written contract of employment.

The Public State Employment Service (SEPE) should receive a copy of the contract within 10 days of this coming into operation. The contract will need to state details of employer and employee, time period of contract, professional category, work location, schedule i.e hours/days, salary as well as any other benefits or compensation, holiday entitlement, notice periods and applicable collective agreements.

MATERNITY LEAVE IN SPAIN

Expectant mothers in Spain are entitled to 16 weeks of maternity leave (Permiso de Maternidad). Of these 16 weeks, 6 weeks are mandatory after the birth and the other 10 weeks are optional. Up to 4 weeks can be taken before the birth but this is usually covered as sick leave. To be entitled to maternity leave the mother should have been working either for a company or self employed and made the following contributions to social security.

  • Under 21 years old - no minimum period of contribution to the Social Security
  • Between 21 and 26 years old - 90 days of contribution during the prior 7 years, or 180 days in total.
  • Over 26 years old - 180 days of contribution during the prior 7 years, or 360 days in total.

If these requirements are not met then they may still be entitled to a grant of approximately €530 per month. Since 2019 maternity and paternity leave have been unified, meaning expectant fathers are entitled to the same 16 weeks of leave. The procedure is the same for payment entitlements.

SICKNESS LEAVE IN SPAIN

Once an employee has been signed as unfit to work by a healthcare professional such as a doctor, they are entitled to receive sick pay for 1 year. This can be extended by a further 6 months.

Employees are entitled to sick pay if they have paid into social security for 180 days in the five years before illness.

  • The first 3 days of illness the employee receives 0%
  • Days 4 to 20 they receive 60% of salary
  • Days 21+ is 75% of salary.
The payment is chargeable to the employer until day 15 where it then falls to the social security administration.

SOCIAL SECURITY

Anyone working in Spain must register with the Spanish social security service. Contributions must also be made to the Spanish social security system (Sistema Nacional de la Seguridad Social) so an employee is able to access benefits such as illness, maternity, paternity, unemployment. Both employers and employees must contribute based on salary.

HEALTHCARE AND INSURANCE

The public healthcare system in Spain is of high quality. Companies in Spain may offer their employees private medical insurance as a benefit or within the flexible compensation plan. Healthcare in Spain consists of both private and public healthcare, with some hospitals (hospitales) and healthcare centres (centros de salud) offering both private (privado) and state healthcare services (asistencia sanitaria publica).

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FOREIGN NATIONALS IN SPAIN

Most non-EEA nationals must have an employment permit to work in Spain. Below are the three most common work visas for Spain.

Spain Work Permit: Employee (permiso de trabajo por cuenta ajena)

This option is for foreigners looking to work for a Spanish business. Applicants will need an offer of the job subject to a successful work permit application. Not all jobs qualify. The occupation must be on a list of in demand jobs and skills. This list does change constantly. Otherwise, the Spanish company offering the job must have tried and failed to fill the job with an EU citizen. The exception is direct family members of legal Spanish region.

Highly Skilled Professional Work Permit (Highly Qualified Worker)

There is a separate Spanish work visa for highly qualified professionals that take senior roles in Spain. Applicants must have a job offer from a qualifying Spanish company. Be working as a Senior Manager or highly skilled technical position. Be earning a significant salary, this varies depending on the industry and job role. Or applicants must have a job offer from a University, government department or research institute in a qualifying role.

Intra-Corporate Transfer Visa

An existing employer outside of Spain is able to transfer an employee to an affiliated company within Spain. Requirements are that the person has been employed by the company for over 3 months, the company holds the employment contract outside of Spain, social security contributions are made outside of Spain, the employee has a three-year degree or three years of professional experience. The company will need to apply on behalf of the applicant.

START PAYROLLING YOUR TEAM IN SPAIN

Salary Taxes

MINIMUM WAGE IN SPAIN

The minimum wage (SMI, or Salario Mínimo Interprofesional) applies to all workers in Spain regardless of contract. The minimum wage is €1,166.66 per month as of January 2022. This is taking into account that an employee will receive 2 monthly payments throughout the year.

INCOME TAX

The Spanish tax year runs from January to December.  It is the employers responsibility to ensure taxes are paid from salaries before payments are made to employees. Below is a list of tax thresholds for employees.

SALARY PAYMENTS IN SPAIN

Salaries in Spain are often paid in 14 instalments, 12 monthly payments and an additional payment in July and December. However, this can differ among companies and collective agreements.

SOCIAL SECURITY CONTRIBUTIONS IN SPAIN

Social security contributions in Spain are the responsibility of the employer to deduct from an employees salary before payment. Contributions are levied as a percentage of gross salary, the amount an employer pays can vary depending on an employees contract, region, industry and position but are approximately 30% and employees approximately 6.35%.

Employer contributions are capped on an employees salary, the minimum monthly base is €1,125.90 and the maximum €4,139.40. This can be subject to change.

WORKER MISCLASSIFICATION IN SPAIN

Similar to other countries, Spain has strict rules on classifying individual contractors and full-time employees differently. Misclassifying your workers can put your business at risk of fines.

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